1. Who we are

In this Privacy Policy, references to we, us, or our mean the UK Cladding Supplies Ltd company that processes your personal information.

•  UK Cladding Supplies Ltd (No. 15833305) of 22 Aston Road, Bromsgrove, Worcestershire, B60 3EX; (“UK Cladding Supplies Limited“)

 

2. Your Privacy

In the course of our dealings with you, we will collect and process personal information about you. Personal information includes any information allowing us to identify you as an individual, for example, your name, your email address, or your telephone number.

We are committed to protecting your privacy. We will use your personal information in accordance with all applicable laws and regulations that relate to data protection and privacy, including the EU and UK General Data Protection Regulations (“GDPR”).

This document tells you:

• what personal information we collect;
• why we collect this personal information;
• how we will use it;
• how long we will keep it;
• who else will see it;
• how you can contact us;
• your rights in relation to your personal information that we hold, including your rights to change, delete and see your personal information.

In this Privacy Policy, references to digital services mean our website, and any software and web-based applications that we make available for your use (“Digital Services”).

For the purposes of the GDPR (and equivalent data protection laws), we are the controller in respect of your personal information that we collect, and process as further described in this Privacy Policy, unless otherwise stated.

As described below, we may share your personal information with other organisations that may receive and process your personal information as a controller in their own right (see Section 7 for further details).

When using our Digital Services, we will also place cookies on your device – please see our Cookies Policy for more information about the cookies we use and how you can change your cookie settings.

 

3. What information do we collect?

We collect the following types of information:

(a) Information we collect when you register with us

When you register with us, we may ask you for a number of pieces of information including:

• your name;
• your postal/delivery address;
• your email address;
• your telephone number;
• your profession;
• a password – please keep this safe;
• whether you would like to receive information from us via email, SMS text, post, or telephone;
• information concerning your marketing preferences; and
• if you are placing an order, your payment card number, expiry date and CVV number.

(b) Information we collect about how you use our trade counter, our contact centre, and our Digital Services:

When you shop with us at our trade counter, communicate with us via our contact centre or a third-party platform (such as Twitter, Meta and/or other social media applications), shop or browse using our Digital Services or other organisations’ websites where our adverts are shown, we may collect:

• details of your purchases with or through us;
• information relating to your engagement with/responses to our marketing campaigns;
• CCTV footage in which you feature when you visit our premises (and, in the event that you have an accident while on our premises that you bring to our attention, we may record details of that accident and any injury you suffer in the relevant trade counter’s accident log);
• information contained in and records of communications between us, including recordings of telephone calls when you contact us, and messages sent using instant messaging applications or third-party platforms;
• information that you provide to us by using our Digital Services, including any photos you have uploaded via our Digital Services or third-party platforms (such as information when you share content on social media, write a review, ask us a question, or provide an answer via our Q&A section);
• user generated content that you consent to us sharing on our Digital Services and/or on our social media channels, which may include any photos and information you have posted on your social media account about your UK Cladding Supplies Ltd purchase or experience;
• information about your preferences in connection with our Digital Services, for the purposes of enhancing and personalising your experience;
• information about any devices you have used (including the manufacturer, model and operating system, IP address, browser type and mobile device identifiers); cookies and information about your online browsing and purchasing behaviour and history on our Digital Services, as further set out in our Cookies Policy;

Please note that if you register an account and/or shop online with us, we will be able to link your personal information collected from you before registration and/or your online purchase (such as your online browsing behaviour) to your account and personal information that we collect after registration and/or your online purchase.

 

4. Why do we ask for this information?

When you shop with us at our trade counter, we may request your contact information and your payment information. You can also shop at our trade counter without providing any contact information or, if using cash, payment information.

When you place an order through our contact centre or our Digital Services, we will need your contact and payment information to enable us to take payment and fulfil your order. When you want to place an order via our Digital Services, we ask you to login or register so you can open a customer profile, save your browsing information and your preferences, and retrieve them from any of your devices. You can browse our website without providing us with any of this information.

To ensure that your payment details are not being used without your consent, we will validate the name, address and any other personal information supplied by you (which may include further personal information being requested, such as your date of birth, driving licence number or passport number) during the order process against appropriate third-party databases. By placing an order through our Digital Services or our contact centre you consent to such checks being made.

We will ask for or collect your personal information when you use our trade counter (if you have an account with us) and our customer support services, including telephone support and messaging via third party platforms.

You do not have to give us permission to use our website. You may also choose not to share your location with us by changing your device settings.

We ask for your permission to send you marketing and promotional material via post, telephone, email, and SMS so that we can send you free gifts, discount vouchers, invitations to events, special offers, market research, and any other marketing material that we believe may be of interest to you. If you give permission, you will be able to withdraw it at any time by:

• where you are a registered user of our Digital Services, by using the Account section after logging in using your username and password and updating your preferences;
• by using the Email Us enquiry form on our Digital Services;
• by emailing us [email protected]
• by telephoning us 01538 398708; or
• by writing to  UK Cladding Supplies Ltd (No. 15833305) of 22 Aston Road, Bromsgrove, Worcestershire, B60 3EX

Please note that, even if you choose not to receive this marketing information, we may still use your personal information to provide you with important services communications, including communications in relation to any orders you submit or products you purchase. We may also offer you the opportunity to indicate the specific types of marketing communications you are particularly interested in receiving from us; where possible, we will tailor the communications you receive to reflect your choices, but we may send you other communications that we believe may be of interest to you.

We ask for your consent before using any user generated content on our website and/or on our social media channels. If you give us your consent, you will be able to withdraw it at any time by messaging us on the platform we used to contact you requesting your consent, or by contacting us using the contact details provided below in section 9.

When you use your payment card to make a purchase with us (either at our trade counter or via our Digital Services), we will link details of that purchase with other purchases made with the same payment card. (For security purposes, we do not keep your payment card details for this purpose.) We use this information to better understand how our customers purchase from us. If you opt in to receiving marketing communications from us, we will link details of your purchases with us with the other details that we hold about you, and we may use this information to make our communications with you more relevant. We may also provide you with offers and marketing information about our products and services printed with your till receipt.  We may use information we hold about you, including details of the items you have bought, to provide you with offers and information that we believe may be of interest to you in this way. You can opt out of this use of your personal information by contacting us via one of the methods above.

 

5. How do we use your personal information?

We have set out below the purposes for which we use your personal information. We are also required by law to state a “legal basis for processing”, i.e., to tell you on what grounds we are allowed to use your information, and this is also set out below. The legal basis for each purpose is that we have your consent for the use of your personal information, or that we need to use your personal information to perform a contract with you, or that the use of your personal information is necessary for our legitimate interests (in which case we will explain what those interests are).

Purpose of Processing – Carry out our obligations under any contracts entered into between you and us. For example, we will use your payment details and delivery address to process and fulfil your order(s), and to communicate with you about your order for a service or product;

Our legal basis – Contractual necessity – we use your personal information in order to meet our obligations under our contract with you (for example, to deliver a product you have ordered).

Purpose of Processing – In the event that you do not complete your registration or order, we may use any contact information you have provided us to follow up on your partial registration or order;

Our legal basis – Legitimate interests – We use your personal information in order to remind you of your partial registration or order and so that you can (if you wish) complete the registration or order.

Purpose of Processing – Contact you about leaving a review on a product or service or providing feedback once your order has been completed or the service has been provided;

Our legal basis – Legitimate interests – We use your personal information to contact you so that we can ask you to provide feedback on the product or service you have ordered.

Purpose of Processing – to share user generated content on our websites and/or social media channels

Our legal basis – Consent – where we use your user generated content (such as your social media posts) we will ask for your consent before processing your personal information for this purpose.

Purpose of Processing – to notify you about changes to our services and to otherwise communicate with you. For example, we will use your contact details in order to respond to any queries that you submit to us;

Our legal basis – Legitimate interests – we use your personal information to keep you up to date with information about our services, and to respond to your queries.

Purpose of Processing – to provide you with information about products and services, including exclusive offers, vouchers, free gifts, deals, and information about products and events;

Our legal basis – Legitimate interests – we use your personal information to send you this information. In some cases (such as where we are required to do so by law) we will also ask for your consent before sending you this information (in which case we rely on consent and not legitimate interests as our legal basis).

Purpose of Processing – to review your past purchases and viewing history on our Digital Services to provide you with special offers or to tailor your experience online;

Our legal basis – Legitimate interests – we use your personal information to provide you with these offers and to tailor your experience when using our online services.

Purpose of Processing – to help us review, develop and improve the products and services we offer. For example, calls to our contact centres maybe monitored and recorded for quality control and training purposes. If you raise a query (for example about a product or about our service) while we still hold a recording of your telephone call, and we can investigate or answer your query by referring back to this call, we may do so. This may mean that your call recording will be held until your query has been resolved. We may also send you market research requests via email (which you can opt out of via that email or by contacting us via the contact methods in section 4);

Our legal basis – Legitimate interests – we use your personal information to help us deliver the best quality of service to you and our other customers.

Purpose of Processing – to monitor details of your visits to our Digital Services, including page views, for business and data analysis purposes and to ascertain the products, services, promotions, special offers and discounts that are likely to be of particular interest to you and to use this to send tailored marketing information to you (where we are permitted to do so). For instance, if you browse pages of our Digital Services in relation to a particular category of product, we may use this information to send you marketing communications about that category of product;

Our legal basis – Legitimate interests – we use your personal information to (i) help us deliver the best quality of service to you and our other customers; and (ii) provide you with tailored advertising and to tailor your experience when using our Digital Services.

Purpose of Processing – to improve and measure the effectiveness of our marketing communications, including online advertising.

We also share cookie and other data (including online and offline purchase data) with entities such as Google, YouTube, Twitter, Instagram, LinkedIn, Pinterest, Reddit, and Facebook in order to make our advertising more relevant to you. Please see our Cookies Policy for full details of the cookies. We require any such third parties to treat your personal information as fully confidential and to fully comply with all applicable data protection legislation. We sometimes compare limited information that we hold about you (for example, your email address or mobile phone number) with third parties that also hold your information or have an existing online relationship with you in order to identify you as our customer and to enable us (or third parties on our behalf) to provide you with relevant marketing online. For example, we may compare your information with the information that social media sites such as Twitter, Instagram, LinkedIn, Pinterest, Reddit, and Facebook hold on you, so that they can identify you as a UK Cladding Supplies Ltd customer and hence tailor the MUK Cladding Supplies Ltd marketing you receive via their sites and products;

Our legal basis – Legitimate interests – we use your personal information to deliver you a tailored experience when using such Digital Services, to help us understand the effectiveness of our advertising, and to make sure you see adverts that are most relevant to you.

Purpose of Processing – to provide, enhance and personalise your experience on our Digital Services;

Our legal basis – Legitimate interests – we use your personal information to deliver you a tailored experience when using our Digital Services.

Purpose of Processing – to carry out security checks to protect against fraudulent transactions and to prevent and detect criminal activity;

Our legal basis – Legitimate interests – we use your personal information to protect against unlawful activities. In some cases, we may also be under a legal obligation to disclose your personal information (for example, to law enforcement agencies).

Purpose of Processing – to ensure the safety and security of customers, employees and third parties at our premises;

Our legal basis – Legitimate interests – we use your personal information to protect against unlawful activities.

Purpose of Processing – to address any claims made against us. For example, we may share details of our accident logs and CCTV footage with our third-party claim handlers and insurers in connection with any claim made or reasonably likely to be made against us;

Our legal basis – Legitimate interests – we use your personal information to address any claims you make against us. In some cases, we may also be under a legal obligation to disclose your personal information (for example, in connection with legal proceedings).

Legal proceedings – where the personal information constitutes special categories of personal data (for instance, health information), we will process the information on the basis that it is necessary for the establishment, exercise or defence of legal claims (as the case may be).

Purpose of Processing – in order to comply with any legal obligation (including in connection with a court order);

Our legal basis – Compliance with legal obligation – we process your personal information in order for us to comply with our legal obligations.

Our Digital Services are not intended for children, and we do not knowingly collect data relating to children.

 

6. How long do we keep your personal information?

We are required by law to keep your personal information only for as long as is necessary for the purposes for which we are using it. The period for which we keep your personal information will be determined by a number of criteria, including the purposes for which we are using the information, the amount and sensitivity of the information, the potential risk from any unauthorised use or disclosure of the information, and our legal and regulatory obligations.

 

7. Who do we share your personal information with?

We may share your personal information with other members of the UK Cladding Supplies Ltd in connection with the purposes above and those listed below. Members of the UK Cladding Supplies Ltd may also use the personal information we share with them to improve their websites and other Digital Services and for analysis purposes and to offer you products and services that we believe may be of interest to you.

We may disclose your personal information to third parties, including in the following circumstances:

We use third parties to carry out certain activities on our behalf that involve the processing of your personal information. For example, we may engage third party service providers to fulfil orders, deliver packages, send postal mail, SMS text messages and email, maintain and update our databases of customer details (including the removal of repetitive or incorrect information), analyse data to help us develop, provide, and improve our products and services, provide marketing assistance, process payments and refunds, carry out surveys, provide customer service and handle claims. These third parties have access to your personal information required to perform their functions but may not use it for any other purpose. We may use the information we receive from third parties to supplement, improve and add to our databases of customer details, for purposes such as credit checking and fraud prevention.

Where we allow customers to pay for products and services via our Digital Services using online payment methods, your personal information may be shared with providers of those services for payment purposes to process the transaction, for example with PayPal when you choose to use PayPal for your payment. For more information on how PayPal uses your personal information that it collects from you, please see PayPal’s Privacy Policy.

We may share information that we hold about you (for example, your email address and information about your purchases) with third parties that also hold your information or have an existing online relationship with you to identify you and to enable us (or other third parties on our behalf) to provide you with relevant marketing online. For instance, we may share your information with social media sites such as Facebook, Instagram, Twitter, YouTube, Pinterest, Reddit, and Google so that they can identify you as a customer of ours and can tailor the marketing we send you via their sites, applications, and products.

We may pass your personal information to external agencies and organisations (including the police and other law enforcement agencies) for the purpose of preventing and detecting fraud (including fraudulent transactions) and criminal activity. These external agencies may check the information we give them against public and private databases and may keep a record of such checks to use in future security checks. We may also disclose your personal information to the police and other law enforcement authorities in connection with the prevention and detection of crime.

We may pass your personal information to our third-party claim handlers and insurers in connection with any claim made or reasonably likely to be made against us. For example, we may send CCTV footage and information contained in our accident logs to our insurers.

In the event that we sell or buy any business or assets, we may disclose your personal information held by us to the prospective seller or buyer of such business or assets. If we or substantially all of our assets are acquired by a third party (or subject to a reorganisation within our corporate group), your personal information held by us will be one of the transferred assets.

We may pass your personal information to third parties if we are under a duty to disclose or share your personal information to comply with any legal obligation (including in connection with a court order), or to enforce or apply any agreements we have with or otherwise concerning you (including agreements between you and us or one or more of our affiliates); or to protect our rights, property, or safety or those of our customers, employees or other third parties.

We may pass your details to additional third parties for the purpose of improving the quality and accuracy of our database, suppressing inaccurate records, appending marketing information, for solvency and credit scoring purposes, market research purposes/to conduct research on our behalf, to enable functionality, analytics, and/or marketing communications).

We may share anonymous or aggregate data (such as aggregated statistics or other anonymised data) with third parties.

Links to external sites

We may provide links to the websites of other companies from our Digital Services. Your use of those websites is subject to the terms of use and policies available on those websites.

From time to time, we may also establish relationships with third parties that will enable you to access the websites or applications (such as video players) of such third parties directly from our Digital Services. Each third party operates its own policy regarding the processing of your personal information and the use of cookies on its website(s) or through its applications and you are advised to read the third party’s privacy policy and cookies policy.

Please note that third party websites and applications are not under our control. When you click through to these websites or access these applications you leave the area controlled by us. Similarly, where you have contacted us or shared user-generated content with us using a third-party platform (for example a social media platform), the third party(ies) that provide these platforms will use your information in accordance with their own privacy notices. We do not accept responsibility or liability for any issues arising in connection with the third party’s use of your data (including your personal information).

Where will your personal information be processed?

Your personal information may be transferred to, and stored and processed in, one or more countries outside the country in which we are established (see Who we are, above), including countries which do not provide equivalent protection for personal information. In these circumstances, we will take reasonable steps and implement appropriate measures to ensure that your personal information is adequately protected in accordance with the law.

These measures include either:

Transferring your personal information to countries that have been deemed to provide an adequate level of protection for personal information under applicable data protection law; or

Transferring your personal information where the recipient has agreed to an approved agreement in the form of the standard contractual clauses.

Occasionally, we may transfer your personal information in circumstances where there are no adequate safeguards where this is permitted by data protection law.

Please contact us using the details below if you want further information on the specific safeguards used by us when transferring your personal information out of the country in which we are established.

 

8. Your rights

You have the right to ask us to:

Confirm what personal information we hold about you and provide you with a copy of that data;

Correct any personal information that is inaccurate;

Remove your personal information where there is no good reason for us to continue to hold that data;

Temporarily stop using your information if you are questioning our right to use that data and in other circumstances where that right is applicable;

Stop using your personal information unless we can demonstrate a valid reason we need to continue to hold that data e.g., to support a product warranty;

Stop using your personal information to send you marketing materials such as our catalogue, marketing email, discounts, or vouchers.

Provide you with the personal information that you have provided to us, in a structured and commonly used electronic format, or transmit that information directly to another company if that is technically feasible. This applies where we are using your personal information on the basis of your consent or because it is necessary to perform a contract with you (see How do we use your personal information, above).

Our security procedures mean that we may request proof of identity before we are able to disclose your personal information to you or comply with other requests.

We want to make sure that the personal information we hold about you and your preferences as to how we contact you are accurate and up to date. If any of the details are incorrect, please let us know (details below) and we will amend them.

You also have the right to make a complaint to the Information Commissioner’s Office if you are not happy with how we have handled your personal information.

You can contact the supervisory authority at: The Information Commissioner’s Office: https://ico.org.uk/

 

9. How to contact us?

To update your details, object to data processing, request data is erased or ask for a copy of your personal information, you can:

call us on 01000 000000

write to us at: UK Cladding Supplies Ltd (No. 15833305) of 22 Aston Road, Bromsgrove, Worcestershire, B60 3EX.

email us at [email protected]

If you would like to contact the Data Protection Officer, please email [email protected], or write to Data Protection Officer, UK Cladding Supplies Ltd (No. 15833305) of 22 Aston Road, Bromsgrove, Worcestershire, B60 3EX.

 

10. Protecting your personal information

The transmission of information via the internet is not completely secure; this risk is common across the internet and not specific to our services. We cannot guarantee the security of your data (including your personal information) transmitted to our services; any transmission is at your own risk.

It is important for you to protect against unauthorised access to your password and to your computing device. Be sure to sign off and close your browser when you have finished your session. This will help to ensure that others do not access your personal information if you share your computing device or use a computing device in a public place such as a library or internet cafe.

We would recommend that you do not use the same password and e-mail address combination for your UK Cladding Supplies Ltd account as you use on other websites. Using the same password and e-mail address combination for multiple accounts puts your personal data at risk. Should your details be subject to a cyber-attack on another website, this can lead to your personal data being compromised in credential stuffing attacks.

 

11. Updates to this notice

We may update this notice from time to time. The latest version of this notice will be posted on our website.